SharePoint Administrator

Qualifications

• A degree or certification in Business Administration, Information Management, Records Management or a related field.

Core Knowledge Areas

• Strong knowledge of SharePoint (Online and/or Server) for document management, including libraries, workflows, and permissions.
• Knowledge of metadata design and taxonomy for document classification.
• Compliance and regulatory requirements in document management.
• Document control procedures and industry standards.
• Document management for large and complex construction or engineering projects.
• Workflow automation tools for document management.
• Understanding of project documentation types and processes (e.g. contracts, designs, specifications).

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook) and SharePoint integration with Microsoft 365 tools.
• Version control and file naming conventions. o Managing large volumes of documentation efficiently.

 Experience

• Document management systems (e.g., Aconex, SharePoint, Procore).
• Managing both digital and physical documents.
• Quality control and document verification.
• Cloud-based document management platforms.
• Familiarity with hybrid SharePoint environments and integration with other enterprise systems.
• Document control for audits and compliance reporting.

Soft Skills

• Strong organisational skills, with attention to detail.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Effective stakeholder communication (contractors, internal teams).
• Ability to work under pressure and manage complex interfaces.

Key responsibilities

• Design and maintain SharePoint-based document management architecture to meet programme requirements.
• Establish and enforce document control standards, versioning, and metadata structures within SharePoint.
• Collaborate with programme teams to integrate document management processes into project delivery.