Procurement Assistant
Summary
the pitchJoin our team as an Administration Assistant, where you will support our Plant and Operations teams by undertaking procurement activities, coordinating resources and materials, and maintaining supply databases. The ideal candidate will have proven administrative experience, excellent organization and communication skills, and proficiency in MS Office. This is a fast-paced, deadline-driven environment, so the ability to work well under pressure is essential.
Role
posted by companyTo support our Plant and Operations teams, we’re recruiting a strong administrator to undertake procurement activities, with coordination of resources and materials to sites and the plant yard, ensuring effective resourcing and service to our clients. Duties will also include maintaining supply databases, including supplier validations, KPI’s, communicating internally and externally, and negotiating prices and agreements with suppliers. The successful candidate will need proven admin experience in a busy environment, as well as great organisation, communication, team-working skills and, proficient in MS Office software. This is a fast paced, deadline driven environment, so the ability to work well under pressure and to tight timescales is essential.
Key tasks include but are not limited to:
- Support purchasing within operations and the plant department as required
- Ensure that subcontract and material orders are placed using the company invoicing/payment system and all orders are accompanied by the business requirements
- Negotiate rates and payment terms with our subcontractors and suppliers to ensure that the business is getting value for money
- Monitor and maintain/liaise with external suppliers to validate supplier compliance
- Provide support to the buyer in obtaining quotes and placing of orders with internal and external suppliers
- Work closely with the whole process team to ensure effective and efficient project delivery
- Manage the collation of daily site figures onto the business system
- Ensure all site communications are directed effectively and in a timely manner
- Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations
- Assisting with the admin department when required
- Develop an in-depth knowledge and comply with the business management system
- Ensure compliance with business policies, strategy's and procedures
- Provide support to the Procurement and Operations teams
Key responsibilities
- Support purchasing within operations and the plant department, ensuring that subcontract and material orders are placed correctly.
- Negotiate rates and payment terms with subcontractors and suppliers to ensure value for money for the business.
- Monitor and maintain relationships with external suppliers to validate supplier compliance and ensure effective project delivery.